AUTHOR GUIDE

The complete details of our publishing process can be found in this guide. The full text is available here. You can browse the chapters and sections using the menu on your right (or below, for mobile devices).

Illustrations, diagrams, photos

In this section:

Uploading pictures

Photographs

Sources

Drawings (Digital; Briefing the artist; Illustration captions)

Can I use images from the internet?

Can I add tables to the manuscript?

 

We can’t use color pictures in standard paperback (more in Metadata), we can only work with black-and-white photos/illustrations that are copyright-cleared (more in Copyright), paid for where necessary. (If they are in color, we will convert to b/w, assuming the quality is OK).

Our designer needs to see the photographs as soon as possible, in case there are any that are not of good enough quality (please supply them as 300dpi JPEGS to a width of 104mm). If a replacement cannot be found, any reference to it in the text will have to be removed.

If you can avoid pictures/photographs, it helps—it adds to the design cost, and will affect the level of contract we can give, and they do not always work in ebook format (more on this in Ebooks). Do think twice about whether it is worth having pictures in the book, both on grounds of cost and possible non-availability in the ebook.

 

Uploading pictures

Upload them to the Production page, under “Manuscript upload.” Under “Choose type,” select “Picture.” Name them Picture 1, 2, 3 etc. You can add pictures here, but you can’t delete them. If you have more than 10 pictures, please post a query on the Author Forum and we'll assign you a Dropbox to upload them to.

Don’t embed photos, diagrams or tables in the manuscript. Add them to Production Workflow much as you would add the manuscript, at the same time.

When you first upload the MS, add a page at the beginning, and list the pictures you want included. Add captions if required. In the text itself, type in the reference to the photo in a different color, (“Picture 1” etc.), type in “ZZZ…” where you want them to be inserted and again for when the rest of the text carries on. 

The two most common problems for the designer:

  • Not being able to find pictures; please make the name of the picture file the same as the reference in the text; Picture 1, 2 3 etc. is the simplest way.
  • Pictures in the wrong format; please supply them as 300dpi JPEGS to a width of 104mm.

 

Photographs

Images should be supplied as close as possible to the size they will appear when printed—but not smaller. Photographic images should be scanned and saved as JPEGs at a resolution of 300dpi (dots per inch) to a maximum width of 104mm.

  • Don’t increase the size of a digital image. Unless you are an experienced Photoshop user, it is better to leave the image alone. We can enhance the quality slightly, but we can't stretch or alter the image itself. Only supply good quality images. The maximum file-upload size is 4MB.
  • Do not use any compression program to make the photographs fit. Compression will degrade the image quality to an unacceptable level.
  • Remember that colors on screen will not entirely match the colors that are printed (referring to the cover here, we do not print color in the text pages of a paperback).
  • If you’re sending a more complex, designed image, with text as well as picture, we can’t use a Photoshop file if it’s produced in Windows and saved as a PDF. On the way to the printers it has gone through the QuarkXpress program, and that doesn’t work with the different layers and fonts you will have produced in the PDF.
  • Give your photographs simple names. Pic 1, Pic 2 etc. This makes it obvious what order they are to appear in your book.
  • If the designer does not use your image, it is because the resolution/quality is not good enough for print purposes.

Sources

The source of each illustration should be given. Do not put up illustrations/photos unless you have cleared permission to reproduce them and paid any necessary fees, including for use in promotion of the book. Check the relevant section in Copyright for more information on permissions, particularly when using photographs of people.

 

Drawings (Digital; Briefing the artist; Illustration captions)

Digital

All drawings must be prepared in an appropriate professional-level software program, not in the variety of drawing packages that come as part of much word-processing software. However good they look on screen, they will not work in print. Programs such as Adobe Freehand, Illustrator and Photoshop allow for the creation of both line and continuous-tone drawings; however, files for print must be supplied as EPS from Freehand and Illustrator or as JPEG or TIF from Photoshop. EPS files must be accompanied by a version in native file format in case we are required to make amendments. In all cases, each drawing should be created as an individual file. If you are supplying scans of already-existing line drawings, please scan at a resolution of 300dpi and as close as possible to the size they will appear when printed, but not smaller. If the drawing only takes up a small part of the page, just scan the drawing, not the whole page.

Use solid black for digital drawings rather than shades of grey. The grey does not always carry from one software program to another.

Briefing the artist

If you are supplying clear roughs that will be redrawn by the book designer we need to have agreed the cost of this, and who’s paying it, beforehand. If it is simple line work for a couple of drawings that takes a few minutes we will just absorb the cost. If it’s more detailed work we need to agree payment, usually in the region of £10/$16 per picture. A simple map would be £30/$50. There’s a minimum cost of £50/$80.

Either way, we will need unambiguous source material in the form of clear, rough sketches, along with a description of what is required. Scan them and add to Linked Files. The designer cannot work from descriptive text, trying to interpret what you mean. Photocopies of similar published drawings and other reference material would also be helpful. This is particularly important where accuracy is needed, as with, for instance, specific plants or flowers. Proofs of your redrawn illustrations will be sent to you for checking. Corrections cannot be made at proof stage, it is too expensive.

Illustration captions

A caption is a brief description of what the illustration shows and should not repeat the description given in the text. Sometimes used, sometimes not. If they’re helpful in explaining what the picture is about, put them in. Supply them within the text, making a note of them on the stylesheet at the front.

 

Can I use images from the internet?

No, unless you have downloaded them from a site that supplies high-resolution images. Most images on the internet are not suitable for print production. It’s sometimes possible to use an image if the size is large enough (1280x1024 pixels). Copy/paste the site URL or download the image. But you have to check copyright information on internet pictures. Clarify this issue with the website publisher.

 

Can I add tables to the manuscript?

Avoid tables. A handful of them can take more time to set than the rest of the book. If there are any changes at proof stage, the whole thing has to be reconstructed bit by bit. Unless yours is an academic title for which were charging in the £30/$60+ price range, please don’t use them. They don’t transfer to ebooks. If you really need to, we reserve the right to discuss a charge for it.

  • If they are essential, they should be comprehensible without reference to the text.
  • Every table should be numbered and referred to in the text in numerical order according to the chapter in which it appears, e.g. Table 2.1 is the first table in Chapter 2. Type each table with its number and caption above it on a separate, numbered sheet of paper (at the end of the chapter).
  • Don’t make tables more than 5 columns in width; the text in our books is only 4.2 inches wide and anything more than 5 columns looks too crowded.
  • Bear in mind the number of characters per line; our text width allows for 62, so keep the text brief.
  • Use a maximum of three horizontal rules and avoid using vertical rules.
  • Define all abbreviations and symbols used in the table in footnotes placed after the final horizontal rule. Footnotes to tables are indicated by alphabetical, italic superscripts to avoid confusion with numerical references and symbols.

©2016 John Hunt Publishing Ltd.